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Event planning and general information template below - To be updated by Event/Meeting Lead

vent Details

LF AI & Data Participation Overview: Open Source Summit NA is a Linux Foundation event which is open to anyone to attend (registration and fees apply). There will be an "AI & Data track" presented by LF AI & Data Foundation at these events. LF AI & Data will have a bronze booth sponsorship which will include opportunities for activities such as LF AI & Data technical project demos, LF AI & Data meetings, etc. The LF AI & Data booth schedule will be updated below. 

Event Location & Date(s): June 21 - June 24, 2022 - Austin, TX 

Event Website: Event Home

Please submit any questions about LF AI & Data participation at this event to: outreach-committee@lists.lfai.foundation

Register for event here: Registration (TBA) *Booth staff will receive a free registration*


Sponsorship Details:

Open Source Summit North America 2022 - Bronze Sponsorship

  • Collateral Distribution**: Laid out in a prominent location near registration.
  • Recognition in Pre-Conference Email Marketing: Includes link to your URL.
  • Access to Event Press/Analyst List: Contact List shared one week prior to event for your own outreach.
  • Recognition on Event Signage, Virtual Platform and Website: Prominent logo display on event web pages, onsite conference signage, and virtual platform.
  • Tabletop Exhibit**: Table and chairs only for Bronze sponsors. (Upgrade options available).
  • 1 Lead Retrieval Scanner**: Live scans, real time reporting and ability to take notes on captured leads.
  • 3 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers.
  • 6 Virtual Conference Attendee Passes: Full access virtual passes to the entire conference for your staff or customers.
  • Post-Event Data Report. Provides event demographics and additional details on event performance.
  • 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.


**As permitted per COVID-19 safety + social distancing requirements.


Planning To-Do List

Tracking for to-do items, due dates, owners, and notes - Subject to updating

To Do

Due Date

Completed

Owner

Notes

Call for volunteers to staff booth

LF AI & DataEmail to community, directing volunteers to sign up via wiki.
Finalize all content for the ONSITE booth

LF AI & DataCreate and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date.
Confirm booth administrators for virtual booth

LF AI & Data
Finalize VIRTUAL booth staff

LF AI & Data
Finalize ONSITE booth staff

LF AI & Data
ONSITE and VIRTUAL booth staff  Training 

Booth Staff


Finalize all content for the VIRTUAL booth

LF AI & DataCreate and produce any video content, documents, webpages and/or surveys you wish to include in your booth. 
VIRTUAL BOOTH STAFF - Must be registered by this date

Booth Staff


ONSITE BOOTH STAFF - Must be registered by this date: 

Booth Staff
Submit names & email of ALL booth staff to Events Team



LF AI & Data
VIRTUAL Booth Set Needs to Be Complete

LF AI & Data
Post on social media: https://twitter.com/LFAIDataFdn

Booth Staff

#osssummit and @LFAIDataFdn

Event Registrations

ONSITE

  • There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.

Attendee Name

Attendee Email

1



2



3




VIRTUAL

  • There are 6 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.

Attendee Name

Attendee Email

1



2



3



4

5

6

Booth Details

Please note: Open Booth Hours may change based on the conference session schedule. PLEASE NOTE THE DISTINCTION BETWEEN ONSITE AND VIRTUAL BOOTHS. THIS IS A HYBRID EVENT.

Booth Location: Bronze Hall

ONSITE and VIRTUAL Open Booth Hours 


Booth Staffing 

Please note: All booth staff must be registered for OSS NA 2022. If you are staffing the booth, please reach out to LF AI & Data staff for a free registration code. 

For the VIRTUAL booth, staffing will require you to log into the OSS NA 2022 virtual platform and be available to chat with attendees and and answer questions in our virtual booth. 

The booth will also include downloadable information on the LF AI & Data Foundation, including how to Get Involved, links to our projects, etc.

We ask the each volunteer sign up for a minimum 2 onsite time slots during the event.


Date: Please use an "x" to indicate which type of booth for which you are volunteering.

Time SlotOnsiteVirtualStaff Name(s)Staff Email(s)





















Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning or meeting notes here for collaboration among event planning participants

  • Tracking for Event Lead Participants:
  • Tracking for Interested Volunteers:



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