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Event planning and general information template below - To be updated by Event/Meeting Lead

Event Details

LF AI & Data Participation Overview: Open Source Summit North American (OSSNA) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). There will be an "AI/ML/DL presented by LF AI & Data Foundation" Track at Open Source Summit events. Speaking opportunities are available through the CFP process noted on the event website. LF AI & Data will have a bronze booth sponsorship which will include opportunities for activities such as LF AI & Data technical project demos, LF AI & Data meetings, etc. The LF AI & Data booth schedule will be updated below. 

Event Location & Date(s): Sept 27 - Sept 30 in Seattle, Washington and Virtual as a hybrid event.


Event Website: home


Please submit any questions about LF AI & Data participation at this event to: outreach-committee@lists.lfai.foundation


Register for event here: TBD *Booth staff will receive a free registration*


Sponsorship Details:

Open Source Summit Global- Bronze Sponsorship Benefits Include:

  • Collateral Distribution: Laid out in a prominent location near registration.
  • Recognition in Pre-Conference Email Marketing: Includes link to your URL.
  • Access to Event Press/Analyst List: Contact List shared one week prior to event for your own outreach.
  • Social Media Promotion of Sponsorship: From The Linux Foundation (Twitter, FB and LinkedIn). Sponsor can provide custom content (must be approved by LF). 5x 4x 3x 2x 1x
  • Recognition on Event Signage, Virtual Platform and Website: Prominent logo display on all event web pages, virtual event platform and on conference signage onsite.
  • Exhibit Booth: Includes counter with graphic and stools. Table and chairs only for Bronze sponsors. (Upgrade options available). Sponsors will also receive a virtual 'booth' component offering:
    • -Ability to post videos, demos, links and files
    • -Chat directly with online attendees
    • -Capture leads and booth traffic data for online attendees 
  • (1) Lead Retrieval Scanner: Live scans, real time reporting and ability to take notes on captured leads.
  • (3) Conference Attendee Passes: Full access passes to the entire conference for your staff or customers.
  • Post-Event Data Report. Provides event demographics and additional details on event performance.
  • 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.


Lead Gen/Badge Scanning: All Attendees will receive a pop-up notification upon entering an Exhibit Hall that lets them know that any engagement within a sponsor booth (using live chat, watching demo, or downloading resources etc) is automatically giving approval for us to share that attendee’s contact information with that sponsor. Thus, sponsors will receive all ‘booth scans’ for attendees that ‘engage’ in their booth.The Linux Foundation reserves the right to increase/decrease the number of available sponsorships & update deliverables due to changes in space availability and/or venue restrictions.

Sponsor agrees to adhere to all event rules and regulations as outlined in the sponsor portal and as communicated by event staff.

Sponsor is responsible for submitting deliverables on time. Sponsorship benefits may not be fulfilled if deliverables are received past the deadlines set in the sponsor portal and/or communicated by event staff.

Planning To-Do List

Tracking for to-do items, due dates, owners, and notes - To be updated

To Do

Due Date

Completed

Owner

Notes

Confirm list of booth assets to display at boothAugust 20
LF AI & DataUnlimited number of Videos/demos, links, downloadable content, contact forms & attendee surveys all possible.
Call for volunteers to staff boothAugust 13
LF AI & Data
Finalize all content for the boothAugust 13
LF AI & DataCreate and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date.
Finalize VIRTUAL booth staffSeptember 10
LF AI & Data
Finalize ONSITE booth staffSeptember 10
LF AI & Data
Booth Staff Training September 15
Booth Staff

An exhibitor/sponsor training will be scheduled for September 15 with office hours available after the training for those who need additional assistance in completing their virtual booth.

Each sponsor company will receive a unique booth URL via email. This URL can be used to access the booth front end on the event platform.

IMPORTANT: Any virtual booth staff looking to preview or test the virtual booth must be registered for the conference with a virtual booth staff registration code before they can access it. There is a limit of 2 booth staff per sponsor. Please see the registration page for instructions. Attendees will not gain access to the event platform until September 24.

VIRTUAL BOOTH STAFF - Must be registered by this dateSeptember 17
Booth Staff
ONSITE BOOTH STAFF - Must be registered by this dateSeptember 17
Booth StaffThe Sponsor Voucher codes are good for (3) complimentary conference registrations based on our Bronze sponsor level. Email the LF AI & Data team for a registration code. 
Submit names & email of all booth staff to Events Team

September 17


LF AI & Data
Post on social media: https://twitter.com/LFAIDataFdnSeptember     27-30
Booth Staff

#osssummit and @LFAIDataFdn

Event Registrations

ONSITE

  • There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.

Attendee Name

Attendee Email

1



2



3




VIRTUAL

  • There are 5 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.

Attendee Name

Attendee Email

1



2



3



4

5

Booth Details

Please note: Open Booth Hours may change based on the conference session schedule. PLEASE NOTE THE DISTINCTION BETWEEN ONSITE AND VIRTUAL BOOTHS. THIS IS A HYBRID EVENT.

Booth Location: Bronze Hall

ONSITE Open Booth Hours 

ALL TIMES ARE IN PACIFIC DAYLIGHT TIME (PDT)/ UTC -7

  • Monday, September 27
    • 10:45 AM – 5:40 PM 
  • Tuesday, September 28
    • 10:30 AM – 2:20 PM
    • 3:35 PM – 7:20 PM
  • Wednesday, September 29
    • 10:30 AM – 4:50 PM

VIRTUAL Open Booth Hours:

ALL TIMES ARE IN PACIFIC DAYLIGHT TIME (PDT)/ UTC -7

  • Monday, September 27
    • 10:45 AM – 5:40 PM 
  • Tuesday, September 28
    • 10:30 AM – 2:20 PM
    • 3:35 PM – 7:20 PM
  • Wednesday, September 29
    • 10:30 AM – 4:50 PM

Booth Staffing

Please note: All booth staff must be registered for OSS NA. If you are staffing the booth, please reach out to LF AI & Data staff for a free registration code. 

Booth staffing will require you to log into the OSS NA virtual platform and be available to chat with attendees and and answer questions in our virtual booth. 

The booth will also include downloadable information on the LF AI & Data Foundation, including how to Get Involved, links to our projects, etc.

Monday, September 27: 

  • TBD

    Time Slot

    Staff Name(s)

    Staff Email(s)




Tuesday, September 28: 

  • TBD

    Time Slot

    Staff Name(s) 

    Staff Email(s)




Wednesday, September 29:  

  • TBD

Time Slot

Staff Name(s)

Staff Email(s)





Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning or meeting notes here for collaboration among event planning participants

  • Tracking for Event Lead Participants:
  • Tracking for Interested Participants:



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