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Event planning and general information template below - To be updated by Event/Meeting Lead

Table of Contents

  • Friday, September 16: 10:20 IST – 15:55 IST

Event Details

LF AI & Data Participation Overview: OSS EU is a Linux Foundation event which is open to anyone to attend (registration and fees apply). 

Event Location & Date(s): Dublin, Ireland, September 13 - 16, 2022

Event Website: https://events.linuxfoundation.org/open-source-summit-europe/sponsor-list/

Please submit any questions about LF AI & Data participation at this event to: outreach-committee@lists.lfai.foundation

Register for event here: Registration (TBA) *Booth staff will receive a free registration*


Sponsorship Details:

Open Source Summit Europe 2022 - Bronze Sponsorship 

  • Collateral Distribution**: Laid out in a prominent location near registration. 
  • Recognition in Pre-Conference Email Marketing: Includes link to your URL. 
  • Access to Event Press/Analyst List: Contact List shared one week prior to event for your own outreach. -- Recognition on Event Signage, Virtual Platform and Website: Prominent logo display on event web pages, onsite conference signage, and virtual platform. 
  • Tabletop Exhibit**: Table and chairs only for Bronze sponsors. (Upgrade options available). 
  • 1 Lead Retrieval Scanner**: Live scans, real time reporting and ability to take notes on captured leads. -- 3 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers. -- 6 Virtual Conference Attendee Passes: Full access virtual passes to the entire conference for your staff or customers. 
  • Post-Event Data Report. Provides event demographics and additional details on event performance. -- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues. 

**As permitted per COVID-19 safety + social distancing requirements.

Planning To-Do List

Tracking for to-do items, due dates, owners, and notes - Subject to updating

To Do

Due Date

Completed

Owner

Notes

Call for volunteers to staff booth

 

 

LF AI & DataEmail to community, directing volunteers to sign up via wiki.
Finalize all content for the ONSITE booth

 

 

LF AI & DataCreate and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date.
Confirm booth administrators for virtual boothLF AI & DataFinalize VIRTUAL booth staff

 

 

LF AI & Data
Finalize ONSITE booth staff

LF AI & DataONSITE and VIRTUAL booth staff  Training Booth Staff
Finalize all content for the VIRTUAL booth

 


LF AI & DataCreate and produce any video content, documents, webpages and/or surveys you wish to include in your booth. 
VIRTUAL BOOTH STAFF - Must be registered by this date

 

 

Booth Staff


ONSITE BOOTH STAFF - Must be registered by this date: 

Booth Staff
Submit names & email of ALL booth staff to Events Team

 

 

LF AI & Data
VIRTUAL Booth Set Needs to Be Complete 
LF AI & Data
Post on social media: https://twitter.com/LFAIDataFdnTBD
Booth Staff

#osssummit and @LFAIDataFdn

Event Registrations

ONSITE

  • There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.

Attendee Name

Attendee Email

1



2



3




VIRTUAL

  • There are 6 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.

Attendee Name

Attendee Email

1



2



3



4

5

6

Booth Details

Please note: Open Booth Hours may change based on the conference session schedule. PLEASE NOTE THE DISTINCTION BETWEEN ONSITE AND VIRTUAL BOOTHS. THIS IS A HYBRID EVENT.

Booth Location: Bronze Hall

ONSITE and VIRTUAL Open Booth Hours 


Booth Staffing 

Please note: All booth staff must be registered for OSS EU. If you are staffing the booth, please reach out to LF AI & Data staff for a free registration code. 

For the VIRTUAL booth, staffing will require you to log into the OSS EU virtual platform and be available to chat with attendees and and answer questions in our virtual booth. 

The booth will also include downloadable information on the LF AI & Data Foundation, including how to Get Involved, links to our projects, etc.

We ask the each volunteer sign up for a minimum 2 onsite time slots during the event.

Date: Please use an "x" to indicate which type of booth for which you are volunteering.

Time SlotOnsiteVirtual


ONSITE BOOTH STAFFING SLOTS

Wednesday, September 14: 10:45 IST – 19:00 IST

Time Slot

Staff Name(s)

Staff Email(s)

10:45 IST - 13:00 IST



13:00 IST - 15:00 IST



15:00 IST - 17:00 IST



17:00 IST - 19:00 IST




Thursday, September 15: 10:20 IST – 18:40 IST 

Time Slot

Staff Name(s)

Staff Email(s)

10:20 IST - 13:00 IST



13:00 IST - 15:00 IST



15:00 IST - 17:00 IST



17:00 IST - 18:40 IST




Friday, September 16: 10:20 IST – 15:55 IST

Time Slot

Staff Name(s)

Staff Email(s)

10:20 IST - 13:00 IST



13:00 IST - 15:55 IST




VIRTUAL BOOTH

Wednesday, September 14: 10:45 IST – 17:20 IST

Time Slot

Staff Name(s)

Staff Email(s)

10:45 IST - 13:00 IST

Susan Malaikamalaika@us.ibm.com (I am registered for the conference with my gmail account which I prefer not to paste here)

13:00 IST - 15:00 IST



15:00 IST - 17:20 IST




Thursday, September 15: 10:20 IST – 17:30 IST 

Time Slot

Staff Name(s)

Staff Email(s)

10:20 IST - 13:00 IST

Susan Malaika

malaika@us.ibm.com


13:00 IST - 15:00 IST



15:00 IST - 17:30 IST




Friday, September 16: 10:20 IST – 17:30 IST

Time Slot

Staff Name(s)

Staff Email(s)

10:20 IST - 13:00 IST

Susan Malaika

malaika@us.ibm.com

13:00 IST - 15:00 IST



15:00 IST - 17:30 IST



Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning or meeting notes here for collaboration among event planning participants

  • Tracking for Event Lead Participants:
  • Tracking for Interested Volunteers: