Event planning and general information template below - To be updated by Event/Meeting Lead
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Event Details
LF AI & Data Participation Overview: Open Source Summit NA is a Linux Foundation event which is open to anyone to attend (registration and fees apply). There will be an "AI & Data track" presented by LF AI & Data Foundation at these events. LF AI & Data will have a bronze booth sponsorship which will include opportunities for activities such as LF AI & Data technical project demos, LF AI & Data meetings, etc. The LF AI & Data booth schedule will be updated below.
Event Location & Date(s): June 21 - June 24, 2022 - Austin, TX (as a hybrid event)TX
Event Website: Event Home
Please submit any questions about LF AI & Data participation at this event to: outreach-committee@lists.lfai.foundation
Register for event here: Registration (TBA) *Booth staff will receive a free registration*
Sponsorship Details:
Open Source Summit Global - Bronze Sponsorship Benefits Include:North America 2022 - Bronze Sponsorship
Collateral Distribution**: Laid out in a prominent location near registration.
Recognition in Pre-Conference Email Marketing: Includes link to your URL.
Access to Event Press/Analyst List: Contact List shared one week prior to event for your own outreach.
Recognition on Event Signage, Virtual Platform and Website: Prominent logo display on event web pages, onsite conference signage, and virtual platform.
Tabletop Exhibit**: Table and chairs only for Bronze sponsors. (Upgrade options available).
1 Lead Retrieval Scanner**: Live scans, real time reporting and ability to take notes on captured leads.
3 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers.
6 Virtual Conference Attendee Passes: Full access virtual passes to the entire conference for your staff or customers.
Post-Event Data Report. Provides event demographics and additional details on event performance.
20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.
**As permitted per COVID-19 safety + social distancing requirements.
Planning To-Do List
Tracking for to-do items, due dates, owners, and notes - Subject to updating
To Do | Due Date | Completed | Owner | Notes | ||||||
Call for volunteers to staff booth | August 13April 22, 2022 | April 22, 2022 | LF AI & Data | Email to community, directing volunteers to sign up via wiki. | ||||||
Finalize all content for the ONSITE booth | August 13 | August 13LF AI & Data | Create and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date. | |||||||
Confirm booth administrators for virtual booth | August 20 | August 23June 2, 2022 | June 7, 2022 | LF AI & Data Anyone who needs access to build out your booth when the portal becomes available (e.g. to upload booth assets) will need to be registered for the conference with the virtual booth staff code by Friday, August 20. | ||||||
Finalize VIRTUAL booth staff | September 10 | June 7, 2022 | June 7, 2022 September 20 | LF AI & Data | ||||||
Finalize ONSITE booth staff | September 10 | N/AJune 7, 2022 | June 7, 2022 | LF AI & Data | ONSITE and VIRTUAL booth staff Training | September 15 | September 15 | Booth Staff | An exhibitor/sponsor training will be scheduled for September 15 with office hours available after the training for those who need additional assistance in completing their virtual booth. Each sponsor company will receive a unique booth URL via email. This URL can be used to access the booth front end on the event platform. IMPORTANT: Any virtual booth staff looking to preview or test the virtual booth must be registered for the conference with a virtual booth staff registration code before they can access it. There is a limit of 2 booth staff per sponsor. Please see the registration page for instructions. Attendees will not gain access to the event platform until September 24. | |
Finalize all content for the VIRTUAL booth | September 17 | June 16, 2022 | June 16, 2022 September 17 | LF AI & Data | Create and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date.
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VIRTUAL BOOTH STAFF - Must be registered by this date | June 7, 2022 | June 7, 2022 September 17 | Booth Staff Each sponsor company will receive a unique booth URL via email. This URL can be used to access the booth front end on the event platform.IMPORTANT: Any virtual booth staff looking to preview or test the virtual booth must be registered for the conference with a virtual booth staff registration code before they can access it. There is a limit of 2 booth staff per sponsor. Please see the registration page for instructions. Attendees will not gain access to the event platform until September 24. | |||||||
ONSITE BOOTH STAFF - Must be registered by this date | September 17 | N/A | Booth Staff | : | June 7, 2022 | June 7, 2022 | Booth Staff The Sponsor Voucher codes are good for three (3) complimentary conference registrations based on our Bronze sponsor level. Email the LF AI & Data team for a registration code. | |||
Submit names & email of ALL booth staff to Events Team | September 17 | September 20June 7, 2022 | June 7, 2022 | LF AI & Data | The Sponsor Voucher codes are good for six (6) complimentary conference registrations based on our Bronze sponsor level. Email the LF AI & Data team for a registration code | |||||
| VIRTUALl VIRTUAL Booth Set Needs to Be Complete | September 17 | June 16, 2022 | June 16, 2022 September 17 | LF AI & Data | Complete your virtual booth setup including all content and live office hours by this date to allow for quality assurance testing. Please review the specs and guidelines on the virtual booth setup page. | |||||
Post on social media: https://twitter.com/LFAIDataFdn | September 27-30 June 21-24, 2022 | Booth Staff | #osssummit and @LFAIDataFdn |
Event Registrations
ONSITE
There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.
Attendee Name | Attendee Email | |
|---|---|---|
1 | ||
2 | ||
3 |
VIRTUAL
There are 6 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI & Data staff will then provide the registration link and registration code for use.
Attendee Name | Attendee Email | ||
|---|---|---|---|
1Jacqueline | CardosoKeqiu Hu | jzcardoso@linuxfoundationorg | |
2Erin | ThackerYouakim Badr | ethacker@linuxfoundationorg | |
3 | Ofer Hermoni | Cailean Osborne | oferher@gmail.com |
4 | |||
5 | |||
6 |
Booth Details
Please note: Open Booth Hours may change based on the conference session schedule. PLEASE NOTE THE DISTINCTION BETWEEN ONSITE AND VIRTUAL BOOTHS. THIS IS A HYBRID EVENT.
Booth Location: Bronze Hall
ONSITE and VIRTUAL Open Booth Hours
ALL TIMES ARE IN PACIFIC DAYLIGHT TIME (PDT)/ UTC -7
& VIRTUAL BOOTH HOURS
Onsite Hours:
Tuesday, June 21st: 10:35 AM - 5:25 PM
Wednesday, June 22nd: 10:30 AM - 7:30 PM
Thursday, June 23rd: 10:45 AM - 3:40 PM
Virtual Hours:
Tuesday, June 21st: 8:00AM - 5:25 PM
Wednesday, June 22nd: 8:00 AM - 7:30 PM
Thursday, June 23rd: 10:45 AM - 5:30
- Monday, September 27
- 10:45 AM – 5:40 PM
- Tuesday, September 28
- 10:30 AM – 2:20 PM
- 3:35 PM – 7:20 PM
- Wednesday, September 2910:30 AM – 4:50
PM
Booth Staffing
Please note: All booth staff must be registered for OSS +ELC+OSPOCon 2021NA 2022. If you are staffing the booth, please reach out to LF AI & Data staff for a free registration code.
For the VIRTUAL booth, staffing will require you to log into the OSS +ELC+OSPOCon 2021 NA 2022 virtual platform and be available to chat with attendees and and answer questions in our virtual booth.
The booth will also include downloadable information on the LF AI & Data Foundation, including how to Get Involved, links to our projects, etc.
We ask the each volunteer sign up for a minimum 2 onsite time slots during the event.
Monday, September 27 - Please use an "x" to indicate which type of booth for which you are volunteering.
ONSITE BOOTH STAFFING SLOTS
Tuesday, June 21st
Time Slot | Time Slot | Onsite | Virtual||||
|---|---|---|---|---|---|---|
Staff Name(s) | Staff Email(s) | |||||
10: | 45 35 am - 12:00 pm | X | Erin Thacker | ethacker@linuxfoundation.org|||
12:00 pm - 2:00 pm | XIvelin Ivanov | ivelin.ivanov@ambianic.ai | ||||
2:00 pm - 4:00 pm | XErin Thacker | ethacker@linuxfoundation.org | ||||
4:00 pm - 5: | 40 25 pm | X | Sepi | sepi@ibm.com |
Tuesday, September 28 -Please use an "x" to indicate which type of booth for which you are volunteering.Wednesday, June 22nd
Time Slot | Onsite | Virtual||||
|---|---|---|---|---|---|
Staff Name(s) | Staff Email(s) | ||||
10:30 am - 12:30 pm | X | Erin Thacker | ethacker@linuxfoundation.orgDavid Radley | ||
12:30 pm - 2:20 pm | XOfer Hermoni | oferher@gmail.com | |||
3:35 pm - 5:35 pm | XYiwen Li | Yiwen.Li@ibm.com | |||
5:35 pm - 7: | 20 30 pm | X | Yiwen Li | Yiwen.Li@ibmDavid Radley |
Wednesday, September 29 -Please use an "x" to indicate which type of booth for which you are volunteering.Thursday, June 23rd
Time Slot | Onsite | Virtual|||
|---|---|---|---|---|
Staff Name(s) | Staff Email(s) | |||
10:45 am - 12:00 pm | X | Ofer Hermoni | oferher@gmail.comDavid Radley | |
12:00 pm - 2:00 pm | ||||
2:00 pm - 3:40 pm |
VIRTUAL BOOTH
Tuesday, June 21st
Time Slot | Staff Name(s) | Staff Email(s) | ||
|---|---|---|---|---|
8:00 am - 10:00 am | ||||
10:00 am - 12:00 pm | ||||
12:00 pm - 2:00 pm | X | Erin Thacker | ||
2:00 pm - 4:00 pm | ||||
4:00 pm - 5:25 pm | Keqiu Hu |
Wednesday, June 22nd
Time Slot | Staff Name(s) | Staff Email(s) | ||
|---|---|---|---|---|
8:00 am - 12:00 pm | ||||
10:00 am - 12:00 pm | ||||
12:00 pm - 2:00 pm | ethacker@linuxfoundation.org ||||
2:00 pm - 4:00 pm | X | Erin Thacker | ||
4:00 pm - 7:30 pm | Youakim Badr |
Thursday, June 23rd
Time Slot | Staff Name(s) | Staff Email(s) | |||
|---|---|---|---|---|---|
10:45 am - 12:00 pm | |||||
12:00 pm - 2:00 pm | |||||
2:00 pm - 4:00 pm | ethacker@linuxfoundation.org|||||
4:00 pm - 5: | 40 30 pm | X | Sepi | sepi@ibmYouakim Badr |
Event/Meeting Photos
Post final event photos to be used in future marketing, social, and content
Planning Meeting Notes
Add planning or meeting notes here for collaboration among event planning participants
Tracking for Event Lead Participants:
Tracking for Interested Volunteers: