Event planning and general information template below - To be updated by Event/Meeting Lead

Event/Meeting Details

LF AI Participation Overview: Open Source Summit Europe (OSS EU) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). There will be an "AI/ML/DL presented by LF AI Foundation" Track at Open Source Summit events. Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a bronze booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below. 

Event Location & Date(s): Dublin, Ireland - Oct 26-28

Event Website: https://events.linuxfoundation.org/open-source-summit-europe/

Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation

LF AI Event/Meeting Lead Name & Contact Details: 

Register for event here: https://events.linuxfoundation.org/open-source-summit-europe/register/

Visa Letter Request Process: https://events.linuxfoundation.org/visa-request/

Sponsorship Details:

Open Source Summit + Embedded Linux Conference Europe 2020 - Bronze Sponsorship Benefits Include:
-- Recognition on Event Website: Prominent logo display on event homepage.
-- Recognition on Event Signage: Logo on conference signage.

-- 2x2m Exhibit Booth: Table and chairs only for Bronze sponsors. (Upgrade options available)
-- 1 Lead Retrieval Scanner: Live scans, real time reporting and ability to take notes on captured leads.
-- 3 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers. -- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.

Lead retrieval devices and apps may not be used to scan attendee badges outside the sponsor's exhibit booth. All attendees must verbally consent prior to scanning their name badge. If lead retrieval devices or apps are used outside the sponsor's booth, The Linux Foundation reserves the right to remove all leads scanned for that day.

The Linux Foundation reserves the right to increase/decrease the number of available sponsorships & update deliverables due to changes in space availability and/or venue restrictions.

Events organized by sponsors must not overlap with conference sessions or scheduled evening events.

Sponsor agrees to adhere to all event rules and regulations as outlined in the sponsor portal and as communicated by event staff.

Sponsor is responsible for submitting deliverables on time. Sponsorship benefits may not be fulfilled if deliverables are received past the deadlines set in the sponsor portal and/or communicated by event staff.

Planning To-Do List

Tracking for to-do items, due dates, owners, and notes - To be updated

Booth Details

Booth Location: To be updated

Basic Booth set includes:

To be updated

Monitors are NOT included in any booth packages. Additional A/V, power, and hard-line internet can be ordered through our official vendors. Discuss details with Event Lead or LF AI staff.

Exhibit Move-In Hours: 

To be updated

Sponsor Showcase Hours:

Exhibit hours may change based on the conference session schedule. 

To be updated

Exhibit Move-Out Hours:

To be updated

Important Notes:

To be updated

Event Registrations

There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.

Booth Staffing

Monday, October 26: Times to be updated

Tuesday, October 27:  Times to be updated

Wednesday, October 28:  Times to be updated

Booth Demos

Monday, October 26: Times to be updated

Tuesday, October 27:  Times to be updated

Wednesday, October 28:  Times to be updated

Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning meeting notes here for collaboration among event planning participants

Meeting Date:

• Notes...