Event planning and general information template below - To be updated by Event/Meeting Lead

Event/Meeting Details

LF AI Participation Overview: Open Source Summit Europe (OSS EU) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). There will be an "AI/ML/DL presented by LF AI Foundation" Track at Open Source Summit events. Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a bronze booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below. 

Event Location & Date(s): Dublin, Ireland  Virtual - Oct October 26 - 2829 | The event will be held on the Greenwich Mean Time Zone (GMT).

Event Website: https://events.linuxfoundation.org/open-source-summit-europe/

Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation

LF AI Event/Meeting Lead Name & Contact Details: 

Register for event here: https://events.linuxfoundation.org/open-source-summit-europe/register/Visa Letter Request Process: https://events.linuxfoundation.org/visa-request/- **Booth staff will receive a free registration** 

Sponsorship Details:

Open Source Summit + Embedded Linux Conference Europe 2020 - Bronze Sponsorship Benefits Include:

-- 6 Event Registration Passes for your staff or customers. 

-- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.

-- Recognition in Pre-Conference Email Marketing: Includes link to your URL.

-- Recognition on Event Website: Prominent logo display on event homepage.

-- Recognition on Event Signage: Logo on conference signageProminent Branding throughout virtual conference.

-- 2x2m Exhibit Booth: Table and chairs only for Bronze sponsors. (Upgrade options available)
-- 1 Lead Retrieval Scanner: Live scans, real time reporting and ability to take notes on captured leads.
-- 3 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers. -- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.

Lead retrieval devices and apps may not be used to scan attendee badges outside the sponsor's exhibit booth. All attendees must verbally consent prior to scanning their name badge. If lead retrieval devices or apps are used outside the sponsor's booth, The Linux Foundation reserves the right to remove all leads scanned for that day.

Sponsored Slack Channel: A sponsored Slack channel will be created for each sponsor to use throughout the event to post resources, host conversations and more.

-- Virtual “Swag Bag” with contact info of opted-in attendees provided: Sponsors will have the opportunity to add a giveaway or raffle item on a dedicated page on the event site. Attendees will opt-in to participate. All opt-in information will be shared with the sponsor. Any physical items will be fulfilled directly by the sponsor.

Virtual Exhibit Booth: Bronze sponsor booths include:

-- Ability to generate leads with attendee contact information for those that visit your booth.

-- Chat function with booth attendees.

-- Ability to link to resources, social media, job postings etc.

Lead Gen/Badge Scanning: All Attendees will receive a pop-up notification upon entering an Exhibit Hall that lets them know that any engagement within a sponsor booth (using live chat, watching demo, or downloading resources etc) is automatically giving approval for us to share that attendee’s contact information with that sponsor. Thus, sponsors will receive all ‘booth scans’ for attendees that ‘engage’ in their booth.The Linux Foundation reserves the right to increase/decrease the number of available sponsorships & update deliverables due to changes in space availability and/or venue restrictions.

Events organized by sponsors must not overlap with conference sessions or scheduled evening events.

Sponsor agrees to adhere to all event rules and regulations as outlined in the sponsor portal and as communicated by event staff.

Sponsor is responsible for submitting deliverables on time. Sponsorship benefits may not be fulfilled if deliverables are received past the deadlines set in the sponsor portal and/or communicated by event staff.

Planning To-Do List

Tracking for to-do items, due dates, owners, and notes - To be updated

Booth Details

Booth Location: To be updated

Basic Booth set includes:

To be updated

Monitors are NOT included in any booth packages. Additional A/V, power, and hard-line internet can be ordered through our official vendors. Discuss details with Event Lead or LF AI staff.

Exhibit Move-In Hours: 

To be updated

Sponsor Showcase Hours:

Exhibit hours may change based on the conference session schedule. 

To be updated

Exhibit Move-Out Hours:

To be updated

Important Notes:

Event Registrations

There are 3 6 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.

Booth Staffing

Monday, October 26Please note: Times to be updated

Time Slot

Staff Name(s) / Email(s)

The event will be held on the Greenwich Mean Time Zone (GMT) / UTC +0.

At the time of the conference, GMT will be 7 hours ahead of Pacific Daylight Time.

Calendar invites will be sent to all booth staff to avoid any time zone confusion.

Monday, October 26:

The first full conference day with keynotes and sessions.

Booth staff hours: 11:30 -14:15 and 15:45 – 20:20

0:00-0:00

Tuesday, October 27:  Times to be updated

Time Slot

Staff Name(s) / Email(s)

0:00-0:00

Wednesday, October 28:  Times to be updated

Booth Demos

Monday, October 26: Times to be updated

Tuesday, October 27:  

The conference continues with keynotes and sessions.

Booth staff hours: 11:30 – 14:15 and 15:45 – 20:20

Wednesday, October 28:  

This is the final day of the conference with keynotes and sessions. 

Booth staff hours: 11:30 – 14:15 and 15:45 – 20:20

Event/Meeting Photos

Planning Meeting Notes

Add planning or meeting notes here for collaboration among event planning participants

• Tracking for Event Lead Participants:
• Tracking for Interested Participants:Horovod Project - Travis Addair: I have a talk that has been accepted for OSSNA, so I'd be happy to participate in the LF AI Summit as well.  Would be great to do a tutorial or similar as we did last year.
  • If event is virtual, can cover content during both OSS NA and EU sessions
  Trusted AI Committee - Animesh Singh : Block for Trusted AI updates.If event is virtual, can cover content during both OSS NA and EU sessions