Event Details

Please submit any questions about this event to: outreach-committee@lists.lfai.foundation

Event Committee Lead: Jamil Chawki, LF AI Outreach Committee Chairperson, jamil.chawki@orange.com

Committee Participants: 

Event Website: https://events.linuxfoundation.org/events/open-source-summit-europe-2019/

Date: Oct 28-30, 2019

Location: Lyon Convention Centre, 50 Quai Charles de Gaulle, 69463 Lyon, France, Telephone: +33 (0)4 72 82 26 26

Visa Letter Request Process: https://events.linuxfoundation.org/events/open-source-summit-europe-2019/attend/visa-request/

Travel and Accomodation Details: https://events.linuxfoundation.org/events/open-source-summit-europe-2019/attend/venue-travel/

Open Source Summit + Embedded Linux Conference Europe 2019 - Bronze Sponsorship:

- Recognition on Event Website
- 2x2m Exhibit Booth (Includes counter with graphics and stools)
- 1 Lead Retrieval Scanner
- 3 Conference Attendee Passes
- 2 Partner Reception Passes
- 20% Discount on Additional Conference Passes
- Recognition on Event Signage

Bronze Sponsors – 2mx2m

Basic Booth set includes:

• (1) 1M wide x 1M high counter with front graphic
• (2) Black Diamond Stools
• (1) Wastebasket
• (1) 5-amp power drop
• (1) power strip
• Shared Conference Wireless Internet

Event Planning 

Meeting planning notes at bottom of page. 

Key Event Tasks and Deadlines:

Event Registrations

There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Committee Lead. The LF will then provide the registration code for use.

Those with approved event passes please register here. Request your code from jserafin@linuxfoundation.org.

Booth Details 

Booth Location: TBD

Booth Set-up Hours:

• Sunday, October 27: 13:00 – 17:00 

Open Booth Hours:

Booth

Important Notes:

hours may change based on the

conference session schedule. Please check event website for updates.

• Monday, October 28:
  • 10:30 am – 12:30 pm (closes at the start of lunch)

  • 14:00 – 19:00 pm

  • On-site Attendee Reception & ELC Tech Showcase – 17:30 – 19:00 pm

• Tuesday, October 29:

  • 10:30 am – 12:30 pm (closes at the start of lunch)

  • 14:00 – 17:30 pm

• Wednesday, October 30:

  • 10:30 am – 12:30 pm (closes at the start of lunch)

  • 14:00 – 16:00 pm

Booth Tear-Down Hours:

• Wednesday, October 30: 16:00 – 20:00 pm (All booth materials must be removed from the conference venue by 8:00 pm.)

Important Notes:

• The Sponsor Showcase back regularly for updates.The booth space will be closed during keynotes.
• Conference attendees are on their own for lunch each day.

Lead Retrieval Devices:

• There will be one assigned lead retrieval device which should always be accounted for among the booth staff and turned in at the end of the event. If lost, there will be a charge back to the project which is not budgeted for. 

• Lead retrieval devices and apps may not be used to scan attendee badges outside the sponsor's exhibit booth. All attendees must verbally consent prior to scanning their name badge.

• The Sponsor Showcase hours are subject to change based on the finalized event schedule.

Booth Staffing Assignments

Please note that we need at least one person 1-2 people staffing the booth during open booth hours. Any booth sign up slots with no member or community volunteers will mean the booth will be closed during that time. 

The assigned booth staff will also be doing demos of their relevant projects, as applicable.

Please add name and organization/project being represented.

Note: On-site Attendee Reception & ELC Tech Showcase – 17:30 – 19:00 pm

Demo Schedule

Demo details and schedule.

Event Photos

Please upload event photos here.

Planning Meeting Notes

Add planning meeting notes here for committee visibility.

Meeting Date:

• Notes...